Both Microsoft 365 and Google Workspace automatically save previous versions of files, so you can quickly restore an earlier version if something is overwritten, deleted or changed by mistake.
Why This Matters
It is easy to accidentally overwrite a document, delete key content or save unwanted changes, especially when multiple people are working on the same file.
In many cases, users assume the work is lost and start recreating it from scratch.
Version history allows you to go back to an earlier version of the file, often within seconds, without needing backups or IT support.
This feature is built into modern cloud platforms and works automatically in the background.
How To Use Version History In Microsoft 365
1. Open the file in Word, Excel or PowerPoint (desktop or web).
2. Click the file name at the top of the window.
3. Select Version history.
You will see a list of previous versions with timestamps.
4. Select a version to preview it.
5. Click Restore to revert to that version, or save a copy if needed.
How To Use Version History In Google Workspace
1. Open the file in Google Docs, Sheets or Slides.
2. Click File.
3. Select Version history, then See version history.
You will see a timeline of changes on the right-hand side.
4. Click on a version to preview it.
5. Select Restore this version if you want to revert.
What To Know
– Version history works automatically for files stored in OneDrive, SharePoint or Google Drive.
– Multiple versions are typically retained for a period of time, depending on settings.
– You can often see who made changes and when.
A Practical Approach
If a file is changed unexpectedly, check version history before trying to fix it manually.
It takes seconds to access and can save significant time by restoring a clean version of your work without starting again.
